Methods for Electronic Document Management

Posted by: Administrator at August 14, 2012

An electronic document management system is a combination of various technologies.  It includes digital imaging, digital conversion, workflow, data storage, records management, input, and search and retrieval.  Depending on your needs and requirements, different types of software are used to create your electronic document management system.  Each type of software is different—some store images of documents, and others contain optical character recognition, which creates a version of your document that is translated into editable text.

The most common use of electronic document management is the conversion of paper documents into electronic image files.  Some industries, in particular more technical or illustration-dependent organizations, use different sources to document information.  If you use film, fiche, blueprints, maps or other wide format sources, electronic document management is a means to electronically consolidate and store all variations of hard copies.  This is an extremely effective method of organizing and storing information.

There is also comfort in knowing that an electronic document management system serves as a backup method or disaster recovery strategy.  Not only is the electronic data available to you 24/7 from any location, but it is also there in the event of a system malfunction, power outage or natural disaster.  Knowing that the most recent versions of your information are stored and backed up is yet another attractive benefit to using an electronic document management solution.

Some companies are interested in electronic document management because they want to completely transform the way their business operates, and because they want to offer a better experience to clients and customers.  Others are seeking more specific solutions and strategies to make their business more productive and efficient.   Whatever your goal, electronic document management can help to improve your operation.

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