Electronic Document Management for Private Military Contracting Firms

Private military firms (PMF) make up an industry that is estimated to be worth over $100 billion dollars.  Some estimates indicate there are more than 180,000 private contractors currently working for the U.S. government.  Together they comprise over a quarter of the entire intelligence workforce community, and form a private army that’s essentially larger than the U.S. military force.  Due to the size and nature of the business, effective information management strategies are critical to ensuring that information is properly and securely managed and archived.

Information security is regarded as a main concern for military contracting companies. Keeping information such as contractor identity, records, operations management, recruitment details, assignment specifics and other personnel matters in custody is a highly regulated component of the industry.  These are also elements that are critical to conducting official business.  The challenge is that the information must be made accessible to users while still being strictly monitored and controlled. Electronic document management can help military contracting firms better handle highly sensitive and confidential information.

Electronic document management is a way to streamline information into a central repository.  By doing so, the military contracting firm has the ability to access, share and update information under user-specified access levels.  This ensures that information is kept secure, safe and is effectively managed each time it is accessed.  Due to the size of these firms and the number of contractors that are employed, information must meet confidentiality and compliance requirements while still being accessible across multiple channels and locations.

Web-based electronic records applications are a solution used to help meet the unique information management requirements of those in the military contracting industry. Features and tools allow firms to grant authorization for access to each individual user, and specific rights to search, retrieve, edit and share information.  This is achieved through a flexible interface that helps improve the security, quality and accuracy of all records housed in the system.

For more information about ILM’s experience with government agencies, click here.

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