Businesses generate a substantial amount of data on an ongoing basis. If not managed properly, it’s likely they’ll get lost in a massive shuffle of papers and files. This can cause a number of challenges for businesses, including:
Missed business opportunities
Unseen competitive advantages, and more
The problem starts when data isn’t entered into an organized electronic system. Challenges continue to present themselves if the data isn’t accessible or easily usable.
Data management providers understand the data accessibility challenges that you’re faced with. While some providers have niche markets, others try to tap into every industry in the marketplace. Because there are different types of providers, it can be difficult to know which service providers have your best interest in mind, and which ones are simply trying to make a buck.
Research Potential Providers
Processed information is an integral part of most companies. Before hiring a provider to handle data entry, consider the following factors…
There’s no question about the accuracy factor. Data entry should be as close to 100% accurate as possible. There are several elements that impact the quality of data entry. These factors include workplace culture, commitment of the team, access to new technology, and more. Find out about each provider’s quality control measures.
Accuracy is important, but so is speed. You don’t have endless time for project completion—you need the data and you need it fast. Ask about expected turnaround times. Also inquire about responsiveness to urgent requests.
One of the primary reasons you might outsource data entry is to save money. Since cost savings aren’t necessarily immediate, it’s important to learn about how you’ll save not only in the short-term but in the long term as well. There are plenty of ROI calculators to approximate potential savings.
Data security is always a top concern. Be sure to inquire about security and confidentiality practices. From asking about non-disclosure agreements, use of USB/thumb drives in the office and security cameras near workspaces, do your due diligence to investigate each provider’s security policies.
Data entry isn’t one size fits all. You can’t plug one business’ project into a template used for another. Solutions must be tailored to the needs of each organization. Technology plays a large role in setting the foundation for customizable data entry solutions. Ask about the types of technology and software a provider uses to get you results.
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