OCR Data Entry

Data management solutions are a trending topic with businesses today.  Advanced software, systems and platforms are taking the market by storm and providing businesses with effective solutions to manage and use data to their advantage.  The popularity of these trends comes with good reason, too.   One can’t argue that most important business decisions are fueled by data.  Over the years, data management has become so vital that it’s essentially the lifeline of any business.

In order for a business to use data obtained from customers, suppliers, partners, etc. it needs to be accurately analyzed and properly input.  This is where optical character resolution (OCR) comes into play as an effective, quality solution to help businesses streamline and manage data.  OCR is a document conversion strategy that converts data from hard copies, like paper, disk, CD, etc. into an electronic file which can then be indexed in an online database.   The end result is standardized, uniform data in searchable text format.  

Here are some of the most commonly asked questions about OCR data entry:

Who can benefit from OCR data entry?

Data entry is a huge factor in banking, education, real estate, healthcare and government agencies. All of these industries rely heavily on forms and printed documents to operate day to day.  Any company—small, medium, or large—can in some way, shape or form benefit from OCR data entry.

What types of hardcopies are compatible with OCR data entry? 

Paper copies, everything from basic documents and forms, either typed or handwritten, newspapers and magazines, as well as electronic files or images on CDs, disks and wide format sources, you name it and its likely compatible with OCR data entry.

 Is OCR data entry guaranteed to be error-free?

While nothing is 100% guaranteed OCR is the best method for eliminating errors, omissions and duplicates in data processing.  Image quality, as well as the background and text colors can affect the level of success with OCR data entry. Generally speaking, when converting high quality hard copies, recognition accuracy rates exceed 99%.

Are there any issues or limitations associated with OCR data entry?

The quality of the original hard copy can play a role.  The highest quality scan results when the background is white and text is black, although anyone knowledgeable in document management knows data comes in every shape, size and color.  Physical damage like blemishes, smudges and tears can also affect the quality of the scan.

Other questions about how OCR data entry can benefit your business?  Contact ILM to get all the answers and to learn more about how data processing and OCR can make your business more productive and profitable.  All of our solutions are custom tailored to meet the needs of your organization.  Call ILM today to get started!

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