Most businesses are at a relatively low risk for being struck by a damaging disaster. However, businesses are more susceptible than they’d probably like to think to damages caused by natural disasters and other catastrophic events. Fires, blackouts, construction mishaps or floods can certainly have adverse affects on the livelihood of your business. Just like parts of the country experience severe weather, and have emergency plans in place should they need them, a business should do the same. Safeguarding your business from the destructive effects of these incidents is critical.
Research shows that over half of all companies faced with a major disaster close their doors within two years, and just less than half never open back up. A very small percent carry on as stable companies. It’s important for every business to ask themselves how their company would be immediately affected if one morning all documents—hard and electronic copies—were gone.
You may already have disaster recovery strategies in place for your information and data. Here are a couple of tips to making sure you’re using the best methods:
If electronic data is backed up, make sure the back up location is off-site. Servers and workstations suffice for backing up information, but if a flood or fire destroys part of a building, it can destroy the equipment as well. What good is a strategy that’s counterproductive?
- Chances are even if you have an electronic document management strategy it’s likely you still have some paper documents remaining. Digitizing these documents is important to the preparedness of the business. If these haven’t been converted and a disaster damages them beyond use, what would your company do?
- Decide on a day-forward or back-file method of electronically converting documents. Think about what information needs to be readily accessible. How old of data should be electronically converted? If you choose day-forward, store those unconverted documents in a safe and secure off-site location.
- Consider a cloud-based strategy. If your office is uninhabitable for days or weeks following a catastrophic event, what would you do? Without the proper disaster recovery plan, you might find yourself unable to carry on. Cloud-based methods enable remote access to information whether you’re working from a temporary location or home office.
In most cases companies fall victim to natural disasters or devastating incidents because they weren’t prepared. These events hit businesses so hard and when unprepared, it’s very difficult to rebuild. Just like business insurance, you need a guarantee that your data is safe, secure and backed up in the event of a natural disaster or catastrophic loss. For more information on cloud-based disaster recovery solutions, contact ILM today.