Document Indexing Services
Document indexing allows you to efficiently locate and retrieve information from your scanned documents.
Find Info & Data With Document Indexing
Indexing gives you the ability to quickly perform searches for information in your scanned documents. One of the key decisions when converting paper documents to digital files is what indexing criteria to use. Phone numbers, addresses, account numbers, and first and last names are just a few examples of data that you can reference. Another important factor is looking at how users will search for documents. For example, in a series of personnel files, first and last names, as well as dates of employment, are a very common way of searching. Conversely, medical and dental records could reference insurance policy numbers or patient birth date. Request a QuoteBenefits of Outsourcing Document Indexing Services
ILM’s experience with document indexing goes back nearly 50 years. Our experts help you determine the best criteria to use for indexing your documents, and as a result provide your company with several long-lasting benefits.Find information faster
We identify and index the most relevant information (called metadata) from each digitized document to help ensure quick and efficient data retrieval. We’ll also provide you with a secure, user-friendly portal where you can quickly run searches and retrieve information.Efficient document management
Storing and retrieving information from physical documents is time-consuming and cumbersome. When properly digitized and indexed, retrieving and sharing document files is simple. Your team won’t have to manually search for information in a physical file.Cost savings
The more organized and consistent files are, the more time and money will be saved when it is time to index them. No matter how pristine your file system is, your team is likely to run into some unavoidable hurdles when attempting to scan and index documents internally. ILM’s advanced equipment and expert personnel provide value (and reduce headaches) by tackling the following challenges:- Efficiently handling large volumes of documents
- Retrieving data from documents that are in poor condition (i.e. multiple photocopies from original document, wrinkles, handwritten, older documents)
- Provide secure storage for documents during the indexing process
- Proper preparation before scanning (relocating sticky notes and removing fasteners)
- Help you determine how much meta data needs to be added to be effective