Extract critical data fields locked in PDFs, forms, paper or microfilm

Having editable data available in your ERP, spreadsheet or database platform allows you the ability to act upon, search, compile and analyze it.

Gaining access to this data can be a daunting task because so much of it is locked in other formats such as PDFs, images, paper and microfiche.  Outsourcing to a professional organization makes sense.  As the latest AI, OCR and manual data capture techniques are often already tested and proven.

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What is document data extraction and data entry?

Having a digital picture of a document is helpful but doesn’t allow you to edit or extract useful data from it.  Only when you capture the picture as editable data that you can then analyze, edit and make meaningful decisions.  Document data extraction is the process to identify and capture individual data fields from a paper or PDF document and turn them into usable and editable data.

Having the right combination of  technology such as AI, OCR and human verification and decades of expertise to review and capture data elements from images is where the advantages of outsourcing come to light.  We take documents such as medical, insurance forms, surveys and complex financial statements that are stuck on paper or static PDFs and extract all the valuable data fields.  We deliver this back to you in a custom, usable file such as XML or CSV.

Before After

Data that you can analyze and make decisions

Search and retrieve information and images based on exact data elements

Centralized dataset allowing for consistent, reliable and accurate information

Do you struggle with:

  • Taking action because your data is locked in a PDF, paper or microfilm format?
  • Ability to edit then analyze data because it’s not formatted correctly?
  • Sharing information amongst co-workers, other organizations and systems?
  • Spending countless hours data entering and transcribing from paper into your computer?

Digitization Outsource Services

Document Data Extraction

Capturing and extracting crucial data and metadata embedded within paper and electronic documents and records.

  • Advanced Artificial Intelligence (AI)
  • Robotic Process Automation (RPA)
  • Machine Learning
  • OCR, ICR and Manual Data Entry
  • U.S. Based or Offshore Options

Paper Scanning

Backfile scanning, day forward or relocation scanning services to scan your paper documents into PDF or TIFF files.

  • Backfile or relocation scanning
  • Legal records
  • Medical files
  • Business documents
  • Accounts Payable
  • Financial records

Microfilm, Microfiche & Wide Large Format Scanning

Scanning of aging and brittle microfilm and microfiche. Digitizing of wide format drawings, plans and blueprints.

  • 16mm & 35mm microfilm
  • Microfiche
  • Aperture Cards
  • Architectural, Engineering plans and drawings (A - E sizes)

We get it – Trust and Experience Matters

How it Works


Securely upload your digital PDF or image files.  Have your mail, paper or microfilm documents sent directly to us. We can help you with any of these options.

Document Data Extration

Using advanced AI, OCR with human verification to accurately capture information that is locked in PDFs, paper, or microfilm.

Output Usable Data

Once captured as editable data, we can deliver to you in just about any format you like.  XML, CSV, MS Excel, fixed or variable width the options are limitless.

Our Process

We will free your information that is stuck in a PDF or on paper by turning it into usable and actionable data.  Send us samples of the source documents and the data fields that you need captured.  Using the latest technology and our 4 decades of experience, we’ll first deliver a test for you to approve then to live production.  You’ll be kept in the loop working with your dedicated Project Manager to ensure nothing falls through the cracks.

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