Research shows that employees in a wide range of industries spend a good chunk of their work day trying to access information. Searching, sorting, retrieving, filing and copying–the time spent accessing information documents greatly impacts a company’s goals. Inefficiencies in what should be a simple business task can be eliminated with document imaging solutions and systems.…
Category: Blog
How To Tell How Much Digital Storage You Will Need
It requires time and skill to digitize company documents, but once it’s all said and done, you’ll benefit greatly significantly from… Increased accessibility Improved security Document continuity Extra work space around the office. While digital files are easier to store, you still need to have the space to store them. Digital space, such as CDs,…
Document Scanning and Security – What You Need to Know
Many businesses seek document scanning services to improve the overall security of their information. Wouldn’t it be easier and safer if you only had to manage a few discs instead of dozens of filing cabinets and hundreds of physical documents? One questions many people have about this transition is whether or not it’s safe. So,…
Proving Document Management ROI
Since your business relies heavily on careful documentation, the way you manage documents will naturally have a major impact on how efficiently you operate. If it can be done in a quick, cost-effective way, it will be well worth the investment it takes to make changes to your document management practices. Digitizing documents and creating…
Data Entry and Indexing – How It’s Done
Converting your company’s documents into digital format saves money and space, but it doesn’t really help if you don’t have a way to organize it. After all, we’re talking about thousands upon thousands of images stored on a disc, all of which need to be organized, searched, and accessed via computer. This is why data…
How to Design Cost Effective Data Entry Forms
If you’re like most businesses, you probably use forms that are filled out by hand to collect certain pieces of information. For example, a magazine publisher might rely heavily on paper forms to collect subscriptions to their publications. Other companies often use surveys to assess and improve your customer satisfaction. Whatever the purpose for the…
Records Management & Retention for Small & Medium‐Sized Businesses
From PCI compliance standards changing the way retailers take payments from customers to Sarbanes‐ Oxley affecting financial disclosures, the SMB marketplace is subject to a long list of rules and regulations. The evolving nature of the regulatory landscape doesn’t make it easy for businesses to keep up with fluctuating standards in order to remain compliant…
Records Management & Retention for Accounting Firms
Every accounting firm should have a well‐established records management and retention policy that specifically spells out what must be kept and for how long. Not only do these policies depend on the type of data, but the services offered by the firm and state regulations that define the retention period. When it comes to handling,…
Industry Spotlights: How Healthcare, Legal and Financial Services Industries Utilize Document Management Tools
Trends and technologies in document management are evolving with rapid speed. Instant access to files, tools for collaboration, retention compliance, security measures and software compatibility are just a few factors affecting businesses across a variety of industries. To keep afloat in our fast-paced business marketplace, you should strongly consider how your company can remain relevant…
Outsourcing: What your Business Needs to Know
Whether you run a large corporation or a small mom-and-pop shop, maintaining an organized and efficient archive of your company’s pertinent information and data—its livelihood so to speak—is a job in and of itself. Depending on how many years you’ve been in business, you could be looking at decades upon decades of history. The added…
