It requires time and skill to digitize company documents, but once it’s all said and done, you’ll benefit greatly significantly from… Increased accessibility Improved security Document continuity Extra work space around the office. While digital files are easier to store, you still need to have the space to store them. Digital space, such as CDs,…
Category: Blog
Document Scanning and Security – What You Need to Know
Many businesses seek document scanning services to improve the overall security of their information. Wouldn’t it be easier and safer if you only had to manage a few discs instead of dozens of filing cabinets and hundreds of physical documents? One questions many people have about this transition is whether or not it’s safe. So,…
Data Entry and Indexing – How It’s Done
Converting your company’s documents into digital format saves money and space, but it doesn’t really help if you don’t have a way to organize it. After all, we’re talking about thousands upon thousands of images stored on a disc, all of which need to be organized, searched, and accessed via computer. This is why data…
Records Management & Retention for Small & Medium‐Sized Businesses
From PCI compliance standards changing the way retailers take payments from customers to Sarbanes‐ Oxley affecting financial disclosures, the SMB marketplace is subject to a long list of rules and regulations. The evolving nature of the regulatory landscape doesn’t make it easy for businesses to keep up with fluctuating standards in order to remain compliant…
Records Management & Retention for Accounting Firms
Every accounting firm should have a well‐established records management and retention policy that specifically spells out what must be kept and for how long. Not only do these policies depend on the type of data, but the services offered by the firm and state regulations that define the retention period. When it comes to handling,…
Industry Spotlights: How Healthcare, Legal and Financial Services Industries Utilize Document Management Tools
Trends and technologies in document management are evolving with rapid speed. Instant access to files, tools for collaboration, retention compliance, security measures and software compatibility are just a few factors affecting businesses across a variety of industries. To keep afloat in our fast-paced business marketplace, you should strongly consider how your company can remain relevant…
What’s the Difference in Data Entry and Data Capture?
Every business seeks out valuable data and information from targeted groups. Perhaps you want to obtain customer feedback, colleagues’ opinions or conduct staff assessments. Surveying is a very common practice to obtain information. Whether you’re thinking about how to design the best survey, or already collected responses and want to extract data from the source,…
How to Avoid Costly Data Entry Errors
Data entry and processing mistakes have a huge impact on organizations. They can affect a business’ integrity and financial gains while creating an air of uncertainty internally. These mistakes are all too common. Whether it’s an error, omission or duplication of information, even the smallest data entry slip-up can have big consequences. The trouble is…
Which File Format Should Be Used For Scanned Documents
Businesses use many different types of documents and document scanning can be done for just about all of them. Because so many types of documents exist, several kinds of files have also been created to store, process, and use them most effectively. You’ve probably heard of the most common file types, such as PNGs, JPGs,…
How to Effectively Manage a Shared Drive
Shared drives are an easy, efficient way to store the substantial amount of electronic data companies generate over the course of time. They are also a great tool for collaborating and sharing information, as well as enforcing document retention and disposal policies. However, having a well-maintained shared drive is kind of like cultivating a beautiful…
