Digital Mailroom Outsource Services: Streamline your mail
Digital mailroom outsource services from ILM Corp transform paper mail processing into usable data that can be easily tracked and distributed.
Organizations are frustrated with hiring, training, and managing a revolving door of staff assigned to handle these tedious, time-intensive tasks. Mailroom outsourcing solves these paper and staffing headaches.
What is Digital Mailroom Outsourcing?
Every organization has to deal with receiving physical mail and distributing it to the right person to take action. Companies consider outsourcing their inbound mail when they have remote or hybrid staff and struggle to reliably and consistently collect and distribute mail. Or when a company is challenged with properly staffing their internal mail room to handle fluctuations in volume, technology and security. This is where digital mailroom outsourcing comes into play. By outsourcing all or parts of inbound and outbound printing and mailing to a professional partner, the headaches of staffing, secure facility, advanced technology melt away. We custom design a solution that fits your exacting requirements of receiving mail, mail scanning, and secure electronic distribution.
Digital Mailroom Outsourcing Services
Faster response to your incoming documents
Quicker deposit times for your incoming payments
Eliminate staffing issues
Do you struggle with:
- A remote or hybrid office and managing paper intensive tasks?
- Ability to consistently staff the positions to handle non-core positions dealing with digitizing and distributing mail or depositing checks?
- Quickly digitizing your mail in a consistent and reliable fashion so you can securely share with your staff?
- Printing and mailing documents?
- Being overwhelmed with the peaks and valleys and volume and straining to keep pace?
Valued Clients
Digital Mailroom Outsource Services
Inbound Mail Processing
Each business day, we collect, prepare, digitize and deliver your inbound mail as a PDF file that you can take action and share.
- SOC 1 Type 2 and HIPAA compliant
- Automated workflows
- Stringent auditing requirements
- Records retention
Lockbox / Check Depositing
Perform Image Cash Letter (ICL) or Remote Deposit Capture (RDC) of your incoming payments or donations directly to your bank. Capture check and reply remittance information.
- Provide PO or Caller Box
- Experts at Exception handling
Printing & Mailing Services
Printing and mailing of your business documents, statements, invoices, notifications, etc. CASS certified presort mailings of custom black & white or colored laser printed letters inserted into windowed standard or oversized envelopes.
We get it – Trust and Experience Matters
From start to finish ILM has been impressive. Your staff is knowledgeable, friendly, accessible, attentive and professional. Your customer service is superb and the quality of work is excellent. We cannot thank you enough.
Awesome organization that was able to meet our needs and exceed our expectations.
We turned over a huge data entry/organization project to ILM not knowing quite what to expect. ILM did not disappoint. The project was completed in a timely fashion and we could not have worked with a more courteous and capable staff. We highly recommend ILM for any of your data conversion and organization projects!
(We’ve) worked with ILM for several years when needing projects keyed. From start to finish, ILM has been very impressive with the way they turn jobs around.
From the first phone call to the final conversation, the customer service was excellent! These professionals are friendly, knowledgeable, and timely. The camaraderie amongst the employees is commendable, and the positivity comes through in their work. We were really impressed with the entire experience, especially due to working with sensitive material. Well done, ILM!
Great customer service! Our experience with ILM has been wonderful! Anything we ever needed has been handled to our satisfaction.
Their accuracy, timeliness, and price cannot be beat. If there is a concern, ILM addresses it immediately and is very easy to work with.
Excellent service from a valued partner. ILM does “their thing” methodically, professionally, and behind the scenes so we can do “our thing.” One of my favorite vendors, you all are great!
ILM is a great organization. After the first phone call, they are off and running. The timeliness and quality of the product is exceptional. I have them on speed dial.
Our Process
When choosing a service partner for mailroom services, ILM makes it easy to understand the benefits of mailroom outsourcing. We handle all of the nitty gritty of PO Boxes, preparing, sorting, digitizing your incoming mail or faxes. Outbound mailings such as invoices, notices and statements is also simple and straightforward using powerful automated workflows. Lastly, let us handle your bulk outbound payments to vendors or customers.
Additional Resources
How To Automate The Mailroom
Mailroom Outsourcing in a Hybrid Work Environment
