Pricing

Digital Mailroom Costs & Outsourcing Pricing: Affordable, Scalable Solutions

When it comes to mailroom outsourcing pricing, no two digital mailroom projects are alike. They vary in scope, complexity, and business needs. At ILM, we’ve seen firsthand how clients struggle with the same persistent mailroom challenges. Even if the benefits of mailroom outsourcing are well known, achieving them aren’t found in a one-size-fits-all approach. ILM crafts a custom tailored solution tackling your key challenges to deliver successful outcomes. This ensures a cost effective digital mailroom outsourcing model that’s just right for you.

Understanding digital mailroom costs is essential for businesses looking to streamline document management and reduce operational expenses. At ILM Corporation, we offer customized mailroom outsourcing pricing to fit your organization’s needs. Our solutions help businesses of all sizes automate mail processing, reduce manual labor, and improve efficiency.

What Determines Digital Mailroom Costs?

Digital mailroom costs depend on several factors, including:

Document Volume: The number of physical mail items processed daily or monthly.
Processing Complexity: Simple scanning and forwarding vs. data extraction and
classification.
Security & Compliance Requirements: Secure handling of sensitive documents may
involve additional costs.
Integration Needs: Connecting the digital mailroom with your existing document
management systems.

At ILM Corporation, we customize our pricing to fit your specific needs. Whether you’re a small
business handling moderate mail volumes or a large enterprise requiring a full-scale solution, our
mailroom outsourcing pricing ensures you only pay for what you use.

ILM’s Pricing for Digital Mailroom Outsourcing is designed for simplicity and transparency, made of three key components:

Implementation & Onboarding Fee

Project Management and Technology Fee

Variable Processing Fees

A one-time investment in your digital mailroom outsourcing project ensuring success. This covers everything needed to get your mailroom project running smoothly from day one.

A fixed monthly fee covers your dedicated Project Manager, ensuring top-notch support for all your digital mailroom needs. Plus, AI-driven technology streamlines capture, access and distribution for consistent, accurate and reliable deliverables.

Usage based fees for the actual number of envelopes, pages scanned and other items processed for your mail scanning each month. You only pay for what you use.

One Time

Kickoff Meeting
Workflow to Your Business Processes
Testing, Validation and User Training
Reporting and Communication

Monthly

Dedicated Project Manager
Phone and Email Support
Delivery & Workflow Tech Options
Real Business Street Address

Actual Quantities Processed / Month

Per Envelope Starting at 50¢ each
Date, Sender, Recipient Name
Pages Scanned
2 Business Day Turnaround

Mailroom Outsourcing Pricing – What’s Included?

When evaluating mailroom outsourcing pricing, it’s crucial to understand what’s included. Our
pricing structure covers:

Mail Receipt & Sorting: Handling incoming paper and electronic mail.
Document Scanning & Indexing: High-resolution scanning and metadata tagging.
Secure Digital Delivery: Routing documents to the right recipients.
Optical Character Recognition (OCR): Extracting key data for easy searchability.
Compliance & Security: Ensuring compliance with data protection regulations.

Whether you need a pay-per-use model or a fixed monthly plan, our digital mailroom costs are
transparent and designed to scale with your business.

How Digital Mailroom Outsourcing Saves Money

Cost Factor	In-House Mailroom	Outsourced Digital Mailroom
Equipment & Hardware	High upfront investment (scanners, software, storage)	No hardware costs—fully managed service
Staffing Costs	Hiring, training, salaries, and benefits	Included in the outsourcing fee
Processing Speed	Manual sorting and delivery delays	Automated processing for instant document routing
Compliance & Security	Risk of document mismanagement	Secure, compliant, and auditable processes
Scalability	Limited by internal resources	Flexible pricing scales with business growth

By outsourcing to ILM Corporation, you eliminate hidden operational costs while benefiting
from a secure and efficient digital mailroom.

Get a Custom Quote for Your Digital Mailroom

Want to know how much you can save with ILM Corporation’s digital mailroom services? Our
mailroom outsourcing pricing is designed to provide cost-effective solutions tailored to your
organization.

Get a free custom quote today! Contact us to learn more about how our digital mailroom
can optimize your operations and reduce costs.

We’ve been with ILM for many years now, and their service is consistent and reliable. I appreciate how they have worked with us in the past solving problems that were not caused by them (USPS) and are always willing to go the extra mile when we need it

Green America

I enjoy working with ILM, especially when it comes to depositing our checks and keeping everything straight. ILM has made my life much easier and is worth the cost…

Virginia Injury Law

The dramatic improvement of data capture accuracy that we’ve seen by shifting our lockbox services from the bank to ILM has allowed us to implement automation in our back office that was never possible before.

Maverick Warranties and Insurance

ILM has been great from the beginning. … has been very helpful and is very knowledgeable, promptly answering any questions or concerns. Using ILM has made my job much easier.

6 Degrees Health

ILM has expertly managed our invoice distribution since 2015 as part of their mailroom outsourcing services. The ILM Team is responsive and easy to work with and saves us 10+ hours per month. This has freed us from all the hassle. It’s a service I can’t do without – John Conway

Conway & Robison