Federal Government

Federal government agencies are required to retrieve, manage, and process substantial amounts of critical information. Whether receiving applications and claims for funding, processing tax documents, or creating records for archival purposes, federal government agencies are tasked with finding the best possible solution with limited budget dollars.

The need for effective management of documentation is paramount in meeting the needs of the public as well as maintaining strict compliance with statutory and regulatory requirements. For these agencies and organizations, it is vital to move beyond paper by leveraging the expertise of qualified and experienced service providers that offer document conversion, data entry, and digital mailroom services

ILM is an SBA-certified HUBZone small business and GSA Schedule 36 contract holder, so we are able to help agencies meet their small business spending goals and enjoy an expedited procurement process. With 40 years of history on our side and a legacy of repeat customers, we have established ourselves as an industry leader in the federal marketplace.

Business Information

CAGE Code: 0RZS6

DUNS: 089120133

NAICS: 518210, 561410, 561990

GSA Schedule 36 Price List: GS-25F-0024L


Federal Government Document Scanning, Data Entry, and Digital Mailroom Services

ILM has assisted federal government agencies in creating solutions to their document processing and management needs, including:

  • U.S. Department of Homeland Security
  • Export-Import Bank of the United States
  • Federal Election Commission
  • The United States Patent and Trademark Office
  • U.S. Agency for International Development

ILM’s experience scanning and managing government documents includes:

  • Agency reports
  • Financial disclosures and reports
  • Tax forms
  • Building permits and contracting documents
  • Meeting minutes and reports
  • Court records
  • Directories
  • Applications and claims
  • Archival microfilm and microfiche

We are able to work with both paper and film documents and meet Section 508 requirements, providing government agencies with secure and flexible document management solutions.

Benefits of Government Document Scanning and Data Capture

Our document scanning, data entry, and indexing services provide a secure way for government agencies to streamline document workflow. Federal agencies can expect a wide range of benefits including:

Efficient Document Processing

Our government document scanning services convert paper and microfilm documents into a specific digital format which allows for expedited processing. Rather than recording and filing each form by hand, digitized forms can be handled electronically and processed automatically in a central database.

Improved Confidentiality and Security

Not only does document digitization streamline workflow, but it also paves the way for improved security. It is far less expensive to keep digitized documents stored on a hard drive or server secure than it is to maintain dozens, if not hundreds, of filing cabinets. Using digitized documents and electronic data is also more effective when it comes to restricting access and preventing data loss.

Reduced Space Requirements

Physical documents take up more space than digital documents. In fact, a single 500GB hard drive can hold as much data as 1,000 filing cabinets, which uses over 2,500 square feet of space. If physical documents need to be stored, ILM works with storage vendors on the government’s behalf.

Compliance with Established Standards

Our government document scanning and data entry services are designed to meet applicable federal standards, including Section 508 regarding accessibility and functionality of technology. ILM is HIPAA compliant and processes tens of thousands of documents each day containing personally identifiable information (PII) and protected health information (PHI).

Decreased Costs

Streamlined workflow, improved security, and reduced space requirements lead to diminished costs associated with retrieving, filing, and maintaining mission-critical data. Many of our repeat government clients see year-over-year improvements in ROI as a result of using our services.

The Every Time Guarantee

At ILM, providing high quality work and meeting deadlines are important to us. We guarantee that all data from document scanning, data entry, or digital mailroom project will be accurate and on time, or it’s free.

The Right Way

The right way means all processed data you receive is in conformance with the Agreement’s stated minimum accuracy level, project specifications, and in accordance with the client-approved test.

On Time

On time is based on the Agreement outlining turnaround time which is established at the beginning of the project. Turnaround times may be established or modified on a mutually agreeable basis.

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Contact ILM for Federal Government Document Conversion and Data Capture Solutions

ILM assists federal government agencies either as a prime or subcontractor and can work with you to create streamlined document management solutions that are designed to meet your needs.

The work we provide is guaranteed—we complete each project on time and in the right way, thereby offering the full benefits of our services to every client. To learn more, submit an inquiry, or give us a call at 540-898-1406.