Nonprofits & Associations

For nonprofits and associations, keeping operations as lean and efficient as possible is absolutely vital to success. With oftentimes limited funding and resources to put towards business processes, nonprofits and associations of all sizes can benefit from outsourcing digital mailroom, document scanning, and data entry services.

Document conversion and data capture services reduce the time it takes to manage important records and can take a massive burden off nonprofit organizations and associations when it comes to processing donations, membership database management, inbound mail processes, and digitizing records. ILM helps nonprofits and associations move beyond paper by providing customized document conversion services tailored to a client’s exact needs.

Document Scanning and Data Capture Services

Receiving and processing donations is a primary task for nonprofit organizations and membership associations. This requires careful documentation and secure management which can sometimes be overwhelming with small staff sizes and a limited budget.

ILM’s document scanning services minimize the time and costs associated with supporting donations processing and organizational operations. We have experience with a wide range of nonprofit documents, including:

  • Donor correspondence
  • Donations documents and processing, including for EFT, check, and credit donations
  • Enrollment documents
  • Fundraising records
  • Event records
  • Accounts payable and receivable
  • Membership applications
  • Budget reports
  • Meeting agendas and minutes
  • Tax documents
  • Payroll documents
  • Employment and volunteer documents

In addition to scanning services, we provide other document processing and management solutions that can be specifically tailored to the needs of nonprofits. These services include:

  • Data entry and indexing
  • Digital mailroom services
  • Lockbox and payment processing
  • Forms processing and OCR

Over the past four decades, we’ve worked with various organizations to give them quicker access to accurate data by digitizing documents and capturing critical information.

Benefits of Document Conversion and Data Entry

Our document scanning and data entry solutions provide numerous benefits to nonprofit organizations and associations:

Efficient Document Processing

Document and record scanning services streamline document workflow by allowing you to handle all document management operations electronically rather than physically, saving thousands of hours each year in a typical office.

For organizations looking to gain quicker access to mission-critical data, ILM offers customized digital mailroom automation and data capture services. Whether you are exploring outsourcing inbound mail receipt and upload or just looking to clean up your member database, ILM spends time helping you achieve the greatest possible outcome.

Quick Access

Through data entry and indexing, it’s easy to keep donor information, budgets, financial documents, and other important documentation organized. Rather than spending hours per day sifting through filing cabinets to locate a specific piece of paper, you only need to enter a few words into your database to find the information you need.

Using digital documents is more effective than using paper since you don’t have to spend time accessing files, tracking down missing documents, and organizing massive cabinets. A well-indexed electronic database enables you to access information quickly, thereby reducing operational expenses.

Increased Security

Digital documents improve security by giving you the ability to restrict access to sensitive information without spending your budget on costly surveillance measures. Moving beyond paper will also help you maintain your data in the event of a disaster without the costs of maintaining duplicate hard copies of everything.

As a commitment to clients, ILM goes a step above when it comes to keeping your information secure. Our ISO 9001:2015 certified quality management system and SSAE 16 / SOC 1 Type II certified organizational controls give you peace of mind when we digitize your information.

More Office Space

Paper takes up space, whether in boxes or filing cabinets, and you don’t have the budget to spend on extra square footage for important documents. By letting ILM digitize your documents and records, you can securely house all of your data on a secure server or external hard drive rather than in massive filing cabinets or boxes.

Lower Overhead Costs

The end result of scanning and data entry services is to decrease overhead costs. This supports your mission by decreasing the expenses of operating your organization and streamlining fundraising campaigns.

The Every Time Guarantee

At ILM, providing high quality work and meeting deadlines are important to us. We guarantee that all data from document scanning, data entry, or digital mailroom project will be accurate and on time, or it’s free.

The Right Way

The right way means all processed data you receive is in conformance with the Agreement’s stated minimum accuracy level, project specifications, and in accordance with the client-approved test.

On Time

On time is based on the Agreement outlining turnaround time which is established at the beginning of the project. Turnaround times may be established or modified on a mutually agreeable basis.

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Contact ILM for Document Scanning & Data Entry Services

At ILM, we create specialized document scanning solutions for each of our clients, and we’ll work with you to meet the unique needs of your organization. We guarantee each project is completed on time and in the right way—otherwise, it’s free. To learn more, submit an inquiry, or give us a call at 540-898-1406.