Mailroom outsourcing lets you put time and resources elsewhere, so you can get back to doing what you do best.
With mailroom outsourcing services, you forward your mail to us and allow us to scan it into an easy-to-manage digital format. The mailroom services provided at ILM include:
As we digitize your incoming mail, we can also index it to make it fully searchable in your database. From there, we send the data on to you for distribution within your company.
Mailroom outsourcing streamlines your mail management processes and ultimately yields cost savings that can benefit your company. Some of the advantages offered by outsourcing mailroom services include the following.
If you have multiple offices, switching to an outsourced mailroom solution will help condense your mail management into one cohesive process. When you get your mail, it can all be handled and stored on one central database.
Without the need to store hundreds of thousands of physical pieces of correspondence, you reduce the office space necessary for your central business processes. Eliminating a physical mailroom to sort and process mail frees up more square footage.
Physical mail can easily get lost, and even if it doesn’t, it can still be compromised during sorting or interoffice delivery. By converting your mail to a digital format and sorting it with password-protected user accounts, you reduce the risks associated with processing paper mail in your office.
The result of outsourcing your mailroom is cost savings over handling everything internally. Labor hours and salaries can be put to use on achieving core business objectives rather than satisfying peripheral—but necessary—processes. Add improved security and reduced risk of loss to the equation, and it’s obvious how mailroom outsourcing can benefit your organization.
When you choose ILM to handle your mailroom outsourcing needs, you choose a company that has dedicated over 40 years to scanning and digitizing documents, performing data entry, and handling business information.
We’ve helped numerous companies with our suite of digital mailroom services, and our processes are designed to comply with the highest standards of quality. Our process follows these steps:
Either forward us your mail or deliver it to us directly. We’ll work with you to develop a solution that works best for you when it comes to handling large volumes of incoming correspondence, whether that’s handling a dedicated PO box or processing sensitive payment information.
We create a process that’s adapted to your needs, whether that includes lockbox payment management, document digitization, or fax processing.
Your mail is then sent to you in digital format after making sure everything is accurate and complete. The data may be stored on an internal server, hard drive, or disk, and it can be easily accessed through your company’s computers or mobile devices.
If your business often receives payments by mail, our lockbox payment processing services can help you streamline that process as well. Using dedicated postal boxes, we receive and process checks, credit card payments, and so forth using secure, efficient processes. Replies are handled efficiently as well. The result is a reliable way to make sure payments make it to your accounts.
To start the process of streamlining your mail management processes, contact ILM today. We’ll help you develop a custom solution that works best for the volumes and materials you typically handle in your mailroom, then handle it on your behalf.
For more information about our digital mailroom services, contact us, or simply request a quote below.
ILM Corporation offers a suite of document management services in Washington, DC, Virginia, and Maryland to help customers transform difficult and unstructured materials that are time-sensitive and mission-critical into digital data. ILM specializes in data capture, data entry, digital imaging, document scanning and much more. With over 40 years of experience in creating custom data processing services, ILM offers document conversion services for organizations of all sizes.